We are seeking a highly organized and detail-oriented Executive Assistant with a background in project management and construction to support our executive team. The ideal candidate will have strong administrative skills, exceptional project management capabilities, and a passion for the construction industry. This role requires the ability to multitask, prioritize effectively, and maintain confidentiality in a fast-paced environment.
This role is accountable for:
* Administration and Executive Management.
* Diary management - inclusive of internal/external meetings, weekly travel itineraries/logistics.
* Travel management – inclusive of flights, transfers, visas and accommodation bookings, ensuring cost effectiveness is maintained/monitored at all times.
* Events management – coordinating and managing all catering and venue requirements for internal meetings, business forums and off sites (onsite/external).
* Expense management – reconciliation of all Executives' monthly expenses, ensuring the receipt and payment of invoices align to expense policy/ensuring all expenses are coded correctly to each live project.
* Data Management – maintaining share drive for executives’ invoice, procurement and management of invoices from vendors/partners.
In addition, the role is also expected to:
* Coordination and management of key documents within the team.
* Conduct basic analysis (Excel) and prepare presentations and papers to support key meetings and conversations.
* Partner with other stakeholders and teams to ensure meetings are set up, well run and information required is available for all attendees.
* Other tasks and responsibilities assigned by the CEO / Founder / owner.
Minimum Requirements:
* Candidate must possess at least a Bachelor's/College Degree in any field.
* At least 1 year of working experience as a Personal Assistant / Executive Assistant is required for this position.
* At least one (1) year of driving experience with a valid driver’s license (a MUST).
* Resident of Cabuyao or Sta. Rosa, Laguna (PREFERRED).
* Background in the construction industry (a MUST).
* Required Skill(s): Good Interpersonal Skills, Microsoft Word, Microsoft Office, Microsoft Excel.
* Must have excellent communication skills both oral and written to assist customers.
* Willing to do field work if needed to coordinate with construction stakeholders.
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