Assistant to Regional Vice President, Latin America Sales
- Interface with high level executive customers; internal and external
- Manage calendar/agenda; set up of conference calls and meetings
- Arrange all travel, including air, hotel, ground transportation and transfers
- Coordinate participation in conferences and customer meetings during travel
- Properly handle confidential information
- Additional assignments as requested
**Responsabilidades e atribuições** Office management**
- Work closely and participate in the monthly calls with the IT department to ensure proper function of the office systems
- Manage all Brazil office expenses/purchases.
- Interact directly with Maringá (Travel Agency) and provide all support to all employees of Rio Office and other areas that uses Maringá to emit fly tickets.
- Manage all expenses related to Maringa
- Send a monthly report to Letty Palacios related to Maringá expenses.
- Helping financial area with all expensive related to Rio Office.
- Send all monthly invoices to Account Payable (light, condominium, Air Point, Conservice, etc.)
- Working directly with Recall Leadger and helping with all payments related to IBL and IBS.
- Event planning, assist the team with the coordination of in-house staff meetings, annual holiday party, etc.
- Visitor notification
- Office supplies & IT materials
- Work in liaison with other internal departments such as HR, IT, Marketing, Building management, etc.
- Coordinate maintenance and repairs to be made to the office
- Interface with cleaning company to maintain office presentable
- Coordinate office inspections when necessary
- Coordinate new hire and employee exit procedures
- On board new employees, ensure space is ready, order office and IT material, access to the building, etc.
- Employee exit, the office manager oversees retrieving all company assets
- Support the team with any request and special projects.
- Coordinate local IT contractor
- Supervise Conservice Contractor (Célia)
- Help Facilities with Office project
- Give support to NOC / CGO - Office Management.
- Additional assignments as requested - related to the office.
**Requisitos e qualificações** School Education**: Admin Degree or similar (Business), Advanced English.
**Report**: to Regional Vice President, Latin America Sales
**Informações adicionais**
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