City: Sao Paulo
Job Type: Part Time
Country / State: Brazil
Function Category: Investment Banking
Join us: At UBS, we embrace flexible ways of working when the role permits. We offer different working arrangements like part-time.
Position Overview: We are seeking an experienced and highly skilled Bilingual (English/Portuguese) Executive Assistant to provide comprehensive administrative and organizational support to a C-Level Executive, Commercial and Marketing Directors, and other Managers – hereinafter “the executives”. The ideal candidate will be responsible for:
1. Providing administrative support in domestic and international travel coordination.
2. Scheduling meetings and maintaining calendars and appointments.
3. Event planning and logistics.
4. Expense report management.
5. Creating presentations and preparing documents.
Job Title: Executive Assistant
Location: Remote (Ability to work within specified time zones as needed)
Work Schedule: Flexible based on employer's needs, typically Monday to Friday.
Company Overview: Sagan is an exclusive membership community for top executives, founders, and professionals.
Executive Assistant Duties:
1. Manage email and calendar for the executive team, ensuring meetings, deadlines, and correspondence are prioritized and well-organized.
2. Handle credit card disputes, track expenses, and assist with financial reporting.
3. Sell and buy items as needed for business operations.
Essential Job Functions:
1. Check and organize documents.
2. Coordinate import and export shipments.
3. Send shipment confirmation and arrival notifications.
4. Provide cargo information to the customer.
5. Analyze reports and update internal information systems.
6. Follow up on import & export processes.
7. Record relevant data and maintain records.
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