Job DescriptionRole, Responsibilities, Results, Requirements________________________________________Position: Publicity AssistantReports to: Publicity LeadRoleThis position will be responsible for supporting the Publicist on the back-end. Direction will come directly from the Publicist or Department Head, to include direction, training, and support. As a Publicity Assistant you will perform various administrative tasks, including answering emails and scheduling meetings. For this role, a strong Internet connection is required, along with experience using communication tools like Zoom and Slack. Ultimately, you should be able to handle administrative projects and deliver high-quality work under minimum supervision.ResponsibilitiesManage media opportunity client alerts through AE’s inbox.AE Metrics - weekly (media opps & pitches nos. to the Publicist)Audit File - weekly Friday & Monday to send to HDUpdate Scorecard - (MWF - add the scorecard to daily slide)Update Huddle Slides (Calendar for client calls & interview & Monthly client interview)Communicating via email, messaging, and video callsScheduling interviews on Google calendar and if applicable, outlet’s guest booking form.Industry research.Building, maintaining, and reaching out to contact listsManaging client awards.Pulling Press Release Metrics with Newswire and logging in media tracker.Updating client metric spreadsheet weekly.Assisting with client updates and reports through outbound emails.Prepare Client Call AgendasUpdate AE Metrics - due every Friday EOBEnsure all of your active clients have a monthly report email writtenEnsure all of your active clients have a coverage book made of all live linksMedia and Client CoordinationCreate Reports and SummariesSending media opportunities to clientsSending mail mergesWeekly update of Product Request File TrackerMonitor Live Links on the Product Request File TrackerCreate PR Scoreboard every 1st week of the monthSet up Google AlertsSet up Cision AlertsSet up Cision Dashboard for all ClientsUpdating time studySending live links to clientsManage HARO, send to slack Channel those relevant topicsUpdate TrackersMonthly assessment every end of the monthSending pitch in PodMatch & MatchMakerConducting Research and Competitor Analysis.Creating Media and New Business ListScraping ListsEditing GraphicsCreating Slides for presentation.Create Media Trackers for New Clients.ResultsWork through with our Account Executive(s) to manage the various ongoing public relations projects with the agency.Strong written and verbal communication, administrative and organizational skills.Ability to maintain a realistic balance among multiple priorities.Ability to work independently on projects and must be able to work under pressure at times to handle a wide variety of tasks and time management.Ensure we are always aware and up-front on Media Opportunities and Live Links.RequirementsPrior demonstrated experience within an Executive Assistant role.Excellent written and verbal communication skills and able to communicate effectively.Excellent attention to detail.Can work in Eastern Time ZoneGood analytical and listening skills.Motivated, energetic with a can do attitude.Helpful and supportive spirit. Problem solver.Professional attitude and presentation.Ability to prioritize conflicting deadlines.Ability to work autonomously, employ initiative to find solutions, prioritize and exercise discretion.Knowledge of Google applications and managing calendars.Excellent organizational and administration skills.A proactive and flexible approach to work.Be self-motivatedAbility to manage confidential informationGood project and time management skillsKnowledge of online tools such as Slack, Cision.Knowledge of social networking and marketingAbility to manage multiple priorities and meet deadlinesGood business communication skills for dealing with clientsHave a desire to serve and looking for ways to help peopleAbility to identify and solve problems before they reach critical stageKnowledge of online file sharing & storage devices such as Dropbox, OneDrive or Google DriveThis position pays USD 630 on a monthly basis.