City: Sao PauloJob Type: Part TimeCountry / State: BrazilFunction Category: Investment BankingJoin us: At UBS, we embrace flexible ways of working when the role permits.
We offer different working arrangements like part-time.Position Overview: We are seeking an experienced and highly skilled Bilingual (English/Portuguese) Executive Assistant to provide comprehensive administrative and organizational support to a C-Level Executive, Commercial and Marketing Directors, and other Managers – hereinafter "the executives".
The ideal candidate will be responsible for:Providing administrative support in domestic and international travel coordination.Scheduling meetings and maintaining calendars and appointments.Event planning and logistics.Expense report management.Creating presentations and preparing documents.Job Title: Executive AssistantLocation: Remote (Ability to work within specified time zones as needed)Work Schedule: Flexible based on employer's needs, typically Monday to Friday.Company Overview: Sagan is an exclusive membership community for top executives, founders, and professionals.Executive Assistant Duties:Manage email and calendar for the executive team, ensuring meetings, deadlines, and correspondence are prioritized and well-organized.Handle credit card disputes, track expenses, and assist with financial reporting.Sell and buy items as needed for business operations.Essential Job Functions:Check and organize documents.Coordinate import and export shipments.Send shipment confirmation and arrival notifications.Provide cargo information to the customer.Analyze reports and update internal information systems.Follow up on import & export processes.Record relevant data and maintain records.
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