Our client is seeking a highly organized and detail-oriented EA to support four senior executives, including a Co-Founder, Chief Creative Officer, Executive Creative Director, and Executive Strategy Director.
Key Responsibilities:
* Manage complex and high-volume calendars for four executives, ensuring seamless scheduling across multiple priorities and dependencies.
* Oversee email and chat communication, ensuring timely responses and effective prioritization.
* Schedule and coordinate meetings, including milestone scheduling for projects.
* Attend client meetings to take notes (no speaking required).
* Utilize tools such as Google Suite, Zoom, Slack, and Screendragon for efficient task execution.
* Collaborate with the other EAs in Brazil to maintain consistency in workflows.
Requirements:
* Prior experience as a Virtual Assistant or in an administrative role within a fast-paced, creative services environment.
* Strong prioritization and organizational skills, capable of managing 30+ projects simultaneously.
* Excellent written communication skills with impeccable English; attention to detail is critical.
* Ability to navigate complex scheduling without causing conflicts or friction.
* Interested in the creative service industry.
Benefits:
* $2,500/month.
* Paid time off.
If you have a passion for organization, thrive in a dynamic environment, and can handle intense scheduling demands, we encourage you to apply!
Seniority Level:
Mid-Senior level
Employment Type:
Full-time
Job Function:
Administrative
Industries:
IT Services and IT Consulting
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