St. Nicholas School is seeking to appoint an Office Secretary for the Alphaville campus.Main responsibilities within the role:Communicate effectively with the parents, heads of departments, teachers, and all the other areas (admin departments, security, catering, etc.
)Assist staff with office needs and requests; write letters, translate, facilitate services, including dismissal procedures and information for other administrative departments;Attend to the Head of section's day-to-day matters, keep the head's calendar updated, book appointments in general and deal with phone calls and emails as necessary;Ensure the school systems, school calendar and class lists are up to date with all information;Provide effective and professional administrative support to school trip organisers, ensuring that school meets the legal requirements and best practices with regard to the administration, health and safety, and organisation of off-site and educational visits;Ensure the education visits organised by each section or department are well researched and documented, planned and organised, risk assessed and managed appropriately to ensure their success.Make bookings with travel agencies and venues, and arrange transport;Coordinate communications and the collection of required authorisations and documentation;Comply with school policy on data security and LGPD (data protection) legislation;Required skills and attributes:Good communication and interpersonal skills;Proactivity and ability to work independently and as part of a team;Excellent communication skills in Portuguese and English;Show close attention to details and deadlines;Computer skills and knowledge of database systems.We Offer:Brazilian CLT work contract;Comprehensive medical and dental plans;Life insurance coverage;Breakfast and lunch provided at the school canteen;Up to three paid personal days per year;Opportunity for professional development in an international school setting;Access to Wellhub platform (Gympass);Scholarship opportunity for up to two children.Required Availability:Full-time position with availability to support after-school activities and events as needed;Flexibility for occasional weekend or evening commitments, including co-curricular activities or school events.Join us in creating a vibrant and supportive learning environment, where the library is central to student success and academic growth.Please contact ****** with your updated CV in English.St.
Nicholas School is dedicated to safeguarding and promoting the welfare of all students.
We prioritize creating a safe, supportive, and inclusive environment.
All applicants will undergo thorough background checks to ensure the highest standards of safety and care for our community.Seniority levelEntry levelEmployment typeFull-timeJob functionAdministrative and Quality AssuranceIndustries: Education
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