Senior Supply Assistant Job Description
The Senior Supply Assistant provides supply support to all activities pertaining to the supply chain function, including planning, sourcing & procurement, transport, shipping, customs clearance, warehousing, assets & fleet management and monitoring within the area of responsibility (AoR).
The incumbent is supervised by a higher level supply position and receives regular guidance and instructions from the supervisor on successive steps. S/he works independently on routine tasks while following instructions of the supervisor on more complex issues.
The duty of the incumbent is to support the management of material resources within the geographical area covered while exercising efficiency in the use of those resources.
Duties
1. In compliance with supply chain rules and procedures, support the related supply activities to facilitate UNHCR end-to-end processes resulting in a timely and quality delivery of goods and services to persons of concern.
2. Apply UNHCR's sourcing & procurement strategy when planning for purchase of important commodities and services.
3. Initiate custom clearance of consignments, draft exemption requests, and liaise with local agents.
4. Support warehouse management, and assist with planning of goods & services deliveries, and provide information on the status of requests and the availability of items in the supply chain.
5. Maintain accurate and comprehensive records on supply activities and provide reports and updates periodically, and on request.
6. Examine purchase requests to ensure conformity and liaise with requesters.
7. Prepare quotation requests and tenders, produce bid-tabulations from tenders and prepare Purchase Orders for approval.
8. Dispatch approved Purchase Orders, and follow-up with the delivery of ordered commodities and services.
9. Provide information on all procurement activities within the AoR.
10. Produce standard asset management reports and other asset information, periodically and when requested.
11. Maintain accurate data in all relevant business systems. Compile statistical information on supply chain-related matters that will assist in decision making.
12. Track global Supply KPIs for the region and assist in preparation of regional ones, as required.
13. Monitor all periodic Supply exercises such as monthly reconciliations, quarterly physical inventory exercises, and year-end accounts closure procedures and provide relevant reports to senior managers.
14. Assist Country Operations in MSRP management.
15. Ensure local liaison to effectively support the supply activities.
16. Assist in the management of the storage of goods according to