Overview:
Provides administrative and clerical support typically to Senior Directors and Directors.
This involves arranging travel itineraries, scheduling meetings using various types of media, taking responsibility for meeting logistics, including conference facilities, refreshments, and interfacing with third party service providers, and collecting data and preparing reports with limited direction.
This individual will support to manage Facilities related topics for Zebra São Paulo Brazil office, such as events management, meeting rooms organizations, guarantee that the office is organized and taken care according to our standards.
**Responsibilities**:
- Coordinates meetings by managing calendars
- Arranges and coordinates travel reservations and itineraries
- Responsible for meeting planning and logistics, including conference facilities, video-conferencing, equipment, refreshments and interfacing with 3rd party vendors
- Collects data and prepares reports with limited direction
- Manages department files
- Identifies areas for improvement and recognizes, initiates and implements simple improvements of work processes
- Support with bussiness events management (meeting rooms reservation, preparation of the room and equipments for the meeting, catering order-organization, cofee-breaks, etc) as well as with fun-team building activities organization
- Support with office organization (make sure that the environment is organized as well as managing the cleaner services and other providers to guarantee the standards)
Qualifications:
- Bachelor degree in Administration, Secretariado or co-related
- 3+ years of experience
- Advanced English is mandatory, Spanish is a plus
- Intermediate computer skills required; working with multiple software packages including word processing, spreadsheet, database and graphic/presentation packages
- Intermediate work experience with memos, letters, reports with tables, tabulations, merge document work, creation of spreadsheets with formulas, creation of presentations and graphics