Job Description Role, Responsibilities, Results, Requirements ________________________________________
Position: Media Specialist Reports to: Publicity Lead
Role This position will be responsible for supporting the Publicist on the back-end. Direction will come directly from the Publicist or Department Head, to include direction, training, and support. As a Media Specialist you will perform various administrative tasks, including answering emails and scheduling meetings. For this role, a strong Internet connection is required, along with experience using communication tools like Zoom and Slack. Ultimately, you should be able to handle administrative projects and deliver high-quality work under minimum supervision.
Responsibilities Manage media opportunity client alerts through AE's inbox. AE Metrics - weekly (media opps & pitches nos. to the Publicist) Audit File - weekly Friday & Monday to send to HD Update Scorecard - (MWF - add the scorecard to daily slide) Update Huddle Slides (Calendar for client calls & interview & Monthly client interview) Communicating via email, messaging, and video calls Scheduling interviews on Google calendar and if applicable, outlet's guest booking form. Industry research. Building, maintaining, and reaching out to contact lists Managing client awards. Pulling Press Release Metrics with Newswire and logging in media tracker. Updating client metric spreadsheet weekly. Assisting with client updates and reports through outbound emails. Prepare Client Call Agendas Update AE Metrics - due every Friday EOB Ensure all of your active clients have a monthly report email written Ensure all of your active clients have a coverage book made of all live links Media and Client Coordination Create Reports and Summaries Sending media opportunities to clients Sending mail merges Weekly update of Product Request File Tracker Monitor Live Links on the Product Request File Tracker Create PR Scoreboard every 1st week of the month Set up Google Alerts Set up Cision Alerts Set up Cision Dashboard for all Clients Updating time study Sending live links to clients Manage HARO, send to slack Channel those relevant topics Update Trackers Monthly assessment every end of the month Sending pitch in PodMatch & MatchMaker Conducting Research and Competitor Analysis. Creating Media and New Business List Scraping Lists Editing Graphics Creating Slides for presentation. Create Media Trackers for New Clients. Results Work through with our Account Executive(s) to manage the various ongoing public relations projects with the agency. Strong written and verbal communication, administrative and organizational skills. Ability to maintain a realistic balance among multiple priorities. Ability to work independently on projects and must be able to work under pressure at times to handle a wide variety of tasks and time management. Ensure we are always aware and up-front on Media Opportunities and Live Links. Requirements Prior demonstrated experience within an Executive Assistant role. Excellent written and verbal communication skills and able to communicate effectively. Excellent attention to detail. Can work in Eastern Time Zone Good analytical and listening skills. Motivated, energetic with a can do attitude. Helpful and supportive spirit. Problem solver. Professional attitude and presentation. Ability to prioritize conflicting deadlines. Ability to work autonomously, employ initiative to find solutions, prioritize and exercise discretion. Knowledge of Google applications and managing calendars. Excellent organizational and administration skills. A proactive and flexible approach to work. Be self-motivated Ability to manage confidential information Good project and time management skills Knowledge of online tools such as Slack, Cision. Knowledge of social networking and marketing Ability to manage multiple priorities and meet deadlines Good business communication skills for dealing with clients Have a desire to serve and looking for ways to help people Ability to identify and solve problems before they reach critical stage Knowledge of online file sharing & storage devices such as Dropbox, OneDrive or Google Drive This position pays USD 630 on a monthly basis.