.Please be sure to apply with an English version of your resume.
Your first interview will be conducted in English as it's necessary for this role.
This role can be based out of Sao Paulo or Rio de Janeiro.
Additional information on the firm can be found at www.Heidrick.Com.Role ResponsibilitiesAs the Project coordinator, you will partner with Project Managers, Principals and Partners to assist in execution of various deliverables and management of engagements, thrive in a team environment to meet production goals, schedule meetings, maintain processes and manage daily workflow.The role is responsible for all deliverables within client engagements, it is an essential business support role and will suit someone who has excellent numerical skills, an understanding of profit and loss, and fantastic relationship building skills.Client Impact & Engagement: Owning the full lifecycle management of smaller internal projects or client engagements overseen by a Project ManagerBuilding and managing a project plan tracking work in progress with the account teamProviding administrative and technical support to client teams (eg.
travel, expenses)Planning client & internal meeting, calls and events, including organizing complex calendarsManaging day-to-day operational aspects of assigned engagements, including project and financial reportingEscalating issues appropriatelyProviding engagement coordination for multiple client accounts/engagementsManaging engagement administrative and survey/assessment support tasksFormatting, creating and assembling engagement documents/mediaPeople: Supporting Project Manager/Leader in set up of PMOSupporting on delivery of larger engagementsWorking with team to ensure quality of deliverablesCollaborating with other business functions and appropriately delegating activitiesAssisting with training of new hires as appropriateFirm Building: Developing relationships with team, other internal functions and clientsLooking for opportunities to enhance Project Management processesContributing to the creation of proposals with guidance and a defined scope set by the prospect leadKnowledge: Using a variety of software tools to administer and support client deliveryUnderstanding systems including Latitude, Kimble, PeopleSoft and Culture Connect as well as Word, Excel and PowerPointUnderstanding and administering engagement profit and lossUnderstanding and appropriately usage of business templates and brandingChampioning for Project Management process or toolUnderstanding and appropriately delivers Stakeholder managementBasic Role Qualifications Minimum of 2-3 years' experience in a similar corporate environment roleAbility to communicate, both verbally and in writing, in English and Portuguese.Excellent attention to detail as well as organizational, planning and time management skills; proficient at meeting deadlines, including tight deadlines and working on multiple projects in a fast paced and challenging environment