About the Role
ZIVA is working with a purpose-driven organization that supports nonprofits and socially-minded businesses in expanding their impact. We’re looking for a proactive, personable, and highly organized Executive Assistant to support the Leadership Team and help keep day-to-day operations running smoothly.
This is a dynamic opportunity to join a mission-driven team that amplifies the good already happening in the world. If you're a self-starter with strong communication skills and a passion for making a difference, this might be the perfect fit for you.
✅ Key Responsibilities
* Manage our project management system (Monday.com) to keep the team on track
* Collect monthly impact data and prepare close reports for clients
* Create monthly client reports and invoices
* Assist clients in obtaining top-level accreditations with Charity Watchdog organizations
* Support CRM data entry and management (e.g., Givebutter, Salesforce)
* Manage communications pipeline: social media, blog posts, newsletters
* Support nonprofit deliverables, project tracking, and research as needed
* Represent the team with professionalism, warmth, and reliability
* Conduct research and provide ad-hoc support for internal projects
Qualifications
Must-Haves:
* A good human who wants to use their skills to make the world better
* Fast learner, problem solver, and hard worker
* Ability to work independently and take initiative
* English Fluent Level.
Proficiency in:
* Google Workspace (Docs, Sheets, Slides, Calendar)
* Excel/Google Sheets (formulas, charts, sorting, light analysis)
* CRM platforms (e.g., Salesforce, Givebutter)
* Social media platforms (, Instagram)
* Experience with light graphic design tools (e.g., Canva)
* Excellent written and verbal communication
* Strong attention to detail and time management
* High level of professionalism and emotional intelligence
Bonus Points If You Have:
* Experience supporting consulting teams or creative entrepreneurs
* Familiarity with website design tools (e.g., Squarespace, WordPress)
* Experience using email marketing tools (e.g., Mailchimp)
What we offer, in return:
100% Remote
Part-time, 20h to 30h weekly (with potential to grow into full-time in the future)
Competitive Pay - in $USD | Flexible schedule